QMS: QMS Skeleton

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Latest revision as of 16:51, 14 July 2008

Comment: In this document all clarifications are in blue. They should not appear in the final documents.

The skeleton of the QMS designs the structure of the quality management system of ITERMAG. It is divided in chapters. All chapters correspond to important functions of the QMS, that, according to their sizes, can address specific documents. For each chapter it gives the following informations:

the related standards and regulations

a summary of the content and if it should address a specific document

the responsible consortium member/person who is in charge of elaborating the document with the help of an active participation of the others consortium members

when the first draft must be provisioned.

Contents

1 MAIN PROCESSES
- 1.1 Proposal submission
- 1.2 Project Management
2 STRATEGIC PROCESSES
3 SUPPORT PROCESSES

MAIN PROCESSES

Aldo Fiorentin: see Discussion!

The indicated deadlines for each item are the deadlines of the approved documents. It means that the first draft must be integrated in the itermag wiki at least 2 to 3 weeks sooner.

Proposal submission

Comment: The Contract management plan will be an output of this procedure.

References:
- F4E(08)-EC07-03, 16.04.08, Decision of the Executive Committee approving the model grant agreement for multiple beneficiaries.
- F4E Management specification, document attached to the call for proposal
Summary:
- Call Survey and alert to the PL
- Strategic analysis (WBS) and approval by the SC
- Preparation of the proposal
- Management control (Contrôle de gestion)
- Final approval of the proposal by the SC
- Signature process and shipping
- Consensus Report (record of the F4E evaluation of the proposal) --> GO/NO GO for negotiation
  - if NO GO --> learned lessons
  - if GO --> Negotiation phase with the PL
- Grant Agreement submission to the SC for Approval
- Signature of the Grant Agreement
Main author: Patrick Léonard
Deadline: 08/09/08
itermag wiki: Proposal submission

Project Management

Comment: The ITERMAG Project Management plan will be an output of this procedure.

References:
- PMBoK, PMI, 2004
- ISO 10006:2003 - Quality Management Systems - Guidelines for Quality Management in Projects
Summary:
- Initiating process group
- Planning process group
- Executing process group
- Monitoring & Control Process Group
- Closing Process group
Main author: Laurent Jourd'Heuil
Deadline: 08/09/08
itermag wiki: Project Management

Cost management

References:
Summary:
- Cost estimating
- Cost budgeting
- Cost Control
Main author: Jo Lister (Principle inputs supplied by Laurent Jourd'Heuil)
Deadline: Later
itermag wiki: Cost management

Resources management

References:
Summary:
- Human Resource
  - Human Resource Planning
  - Acquire Project Team
  - Develop Project Team (training)
  - Manage Project Team (up to mobility)
- Facility (or technical Resource) Management
  - Facility (or technical Resource) Planning
  - Manage Facility (or technical Resource)
Main author: Jo Lister
Deadline: 08/09/08
itermag wiki: Resources management

Risk management

References:
Summary:
- Preliminary Risk Assessment
- Project Risk Planning
- Project Risk Analysis
  - Identification of the Risks
  - Assessment of the Risks
  - Mitigation of the Risks
  - Monitoring of the Mitigation Actions (Preventive Actions)
Main author: Laurent Jourd'Heuil
Deadline: 30/09/2008
itermag wiki: Risk management

Configuration management and change request

References:
Summary:
- Configuration management planning (system is well documented, controlled, procedures identified, organisation described.)
- Configuration identification
- Configuration baseline (The configuration baseline consists of approved product configuration information)
- Change Control
- Initiation
- Evaluation of Change
- Disposition of Change
- Implementation and verification of Change
Main author: Laurent Jourd’Heuil
Deadline: 08/09/08
itermag wiki: Configuration management & change request

Information management

References:
Summary:
Main author: Patrick Léonard
Deadline:15.09.08
itermag wiki: Information management procedure

Non conformity management (including corrective and preventive actions)

References:
Summary:c.f. scheme ==> Patrick Leonard
Main author: Patrick Léonard
Deadline: 08/09/08
itermag wiki: Non conformity management

Quality improvement

Reference:
Summary:
- Quality planning : implement the Quality System through policy and procedures, inc. codes & standards...), with improvement process via NC and Risk management
- Perform Quality Assurance ==> QMS
- Perform Quality Control via audits, NC and CR
- Quality improvement
Main author: Aldo Fiorentin
Deadline: 15.09.08
itermag wiki: Quality improvement

STRATEGIC PROCESSES

Organization

References:
Summary:
- Role and responsibilities of all actors of the ITERMAG project
Main author: Jo Lister
Deadline: 15.09.98
itermag wiki: Organization

Reviews

References:
Summary:
- Review planning (milestones!) ==> to be included to the PMP in the planning phase
- Review bodies
- Review process
- Object:
  - 1. requirements are adequately defined so that by their fulfilment the system, objectives are satisfied;
  - 2. the design definition satisfies specified requirements for all parts of the system,
  - 3. all configuration items conform with their design, configuration and performance requirements;
  - 4. verification of all specified requirements, from component to system level, has been demonstrated (tested);
  - 5. no potentially unacceptable risk has been overlooked which could affect safety, system performance or which could have major schedule or cost impact on the project.
- List of the reviews
  - Review of the Preliminary Requirements (RPR)
  - Review of the Preliminary Design (RPD)
  - Reviews of Detailed Design (RDD)
  - Reviews of Qualification (RQ)
  - Reviews of Integration (RI)
  - Reviews of Acceptance (RA)
  - Review of Closeout (RC)
Main author: Laurent Jourd’Heuil
Deadline: 01/10/08
itermag wiki: Review

Audits and inspection

References:
Summary:
- Management System Audit ==> ISO 9001
- Project Inspection
- Project Audits
  - Internal Audit
    - Client of the audit (ITERMAG)
    - Responsibilities
    - Auditors
    - Auditee
    - Typical content of an internal audit
    - Results
- External audit
Main author: Aldo Fiorentin
Deadline: 01.10.08
itermag wiki: Audits & inspection

Communication

Comment: Optional procedure: Manage the stakeholders, Publication (IPR), website...

References:
Summary:
- Communication planning (to be included in the PMP in the planning phase)
- Information distribution
- Performing reporting
- Manage stakeholders
Main author: Jo Lister
Deadline: Later
itermag wiki: Communication

SUPPORT PROCESSES

Procurement procedure

References:
Summary:
- Procurement Plan (to be included in the PMP in the planning phase)
- Select bidder
- Contract administration
- Procurement control?
- Contract Closure
Main author: Jo Lister
Deadline: Later
itermag wiki: Procurement procedure

Intellectual property rights (IPR)

References:
Summary:
- Background management
  - Declaration
  - Use
- Foreground management
  - Declaration
  - Use
- Document precisely background or Foreground upon F4E request
Main author: Jo Lister
Deadline: Later
itermag wiki: Intellectual property rights

Safety

References:
Summary:
- ==> procedure issued by each associate ?
Main author: Jo Lister
Deadline: Later
itermag wiki: Safety

Retrieved from "https://crppwww.epfl.ch/itermag/QMS:_QMS_Skeleton"

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